The Only Offline-First PWA Billing System Built for South African Service Businesses

Yes. Vortex Billing bypasses cluttered email inboxes by allowing you to send secure, expiring "Magic Links" directly to your client's WhatsApp with a single click. They can view, accept, and pay instantly from their phone — no app download or login required on their end.

Absolutely. Our Smart POS feature transforms any counter into a fast-checkout hub. It includes full cash register capabilities, automated cash drawer triggers, and instant thermal receipt printing for your walk-in retail customers — all from the same dashboard you use for your B2B invoicing.

Vortex Billing is natively integrated with South Africa's leading payment processors: PayFast, Yoco, Ozow, Peach Payments, and SnapScan. Your clients can pay directly from their invoice link — no manual EFTs, no chasing references, no delays.

Our Multi-Wallet system is perfect for retainers and loyal customers. Clients hold balances in a dedicated digital wallet that automatically tops up when they make a payment, allowing them to instantly redeem that balance against future purchases or services. It's ideal for subscription-based businesses, agencies, and any business that bills clients on a recurring basis.

Not at all. You can use our self-serve dashboard to get started immediately after signing up. If you'd prefer a hands-off experience, our Done-For-You onboarding means our team fully configures your platform — logos, workflows, products, and payment gateways — within 3 business days. You just show up and start billing.

Yes. You can export your financial data — including invoices, expenses, and payment histories — in standard formats that any South African accountant or bookkeeper can work with. Vortex Billing is designed to handle your day-to-day billing and cash flow, and works comfortably alongside your accountant's existing tools.

Vortex Billing is fully cloud-based and runs entirely through your browser or mobile device — meaning as long as you have mobile data (even on a basic 3G connection), your billing keeps running. No local software to crash, no desktop required. Send invoices, accept payments, and run your POS through load-shedding without missing a beat.

Your data belongs to you — always. Before cancelling, you can export your full financial history including all invoices, client records, and payment logs. We provide a 30-day data retention window after cancellation, giving you ample time to download everything you need. There are no lock-in contracts — you can cancel at any time.

Yes! Vortex Billing can be installed directly onto your phone or tablet — on both Android and iOS (Android Recommended) — without going through the App Store or Google Play. Simply open the site in your browser and tap "Add to Home Screen". It installs like a native app, launches full-screen, and works seamlessly on any device. Your full dashboard, invoicing, and POS are always one tap away.

Vortex Billing is a standalone billing and invoicing platform rather than a full accounting suite — which is intentional. It's designed to handle everything between quoting and getting paid, faster and more affordably than traditional accounting software. If your accountant requires data in Xero or Sage, your exported financial reports can be imported manually. Native integrations with accounting platforms are on our development roadmap.

All current plans include up to 3 users, which covers most small and medium SA businesses. If your team grows beyond 3 users, contact us directly at our support team — we'll work out a custom arrangement that fits your needs. An expanded multi-user tier is also coming in a future update.