Water Purification & Bottling Billing Made Simple
Track prepaid water units. Automate recurring invoicing. Dispatch cylinders. Send payment reminders via WhatsApp. All offline-first.
Why Water Purification & Bottling Businesses Choose Vortex
Prepaid Unit Tracking
Track water units sold to each customer. Deduct units on each delivery. Show real-time balance to customers via WhatsApp magic links.
Recurring Monthly Invoicing
Auto-generate monthly invoices on the same day every month. Never manually create an invoice again. Cron-based automation.
Serialised Item Tracking
Track numbered cylinders/ items with barcode scanning. Know which cylinder/ item is where, when it was last refilled, and when it's due.
WhatsApp Payment Reminders
Send invoice links directly to customers' WhatsApp. They open a magic link—no login needed. View their account balance.
Works Offline (Load-Shedding Proof)
Create invoices even without internet. They queue locally. Sync automatically when you reconnect. Tested through Stage 6 load-shedding.
Real Example: Agua é Vida
Agua é Vida is a water purification business in South Africa that was tracking everything in multiple systems and paper based files. They had:
- 100+ customers each with a paper based account history
- Track prepaid water units for each customer
- Recurring monthly billing (different amounts per customer)
- Track numbered water cylinders/ refills
- Send manual invoices via email
- Manualy audit sales records and dayly sales reports
With Vortex Billing, they now:
- ✅ Auto-generate invoices on the 28th every month (saves 3 hours/month)
- ✅ Track water units per customer in real-time
- ✅ Barcode scan cylinders on delivery (instant inventory)
- ✅ Send payment links via WhatsApp with one click
- ✅ No need to manually audit sales
- ✅ Works when internet cuts out during load-shedding
Features Built for Water Purification Company's & Bottled water supplier
| Feature | Included? | Why It Matters |
|---|---|---|
| Prepaid Wallet System | ✅ | Track prepaid water units per customer. Deduct on delivery. |
| Barcode Scanning | ✅ | Scan cylinder/item QR codes. Instant inventory tracking. |
| Serialised Item Tracking | ✅ | Track numbered cylinders/ items. Know location and last refill date. |
| Recurring Monthly Invoicing | ✅ | Auto-generate invoices same day every month (cron-based). |
| Expence Tracking | ✅ | Track water bought vs water sold to calculate per letre price and have insight in filtration accuracy |
| WhatsApp Integration | ✅ | Send magic links to customer WhatsApp. No email required. |
| Offline-First PWA | ✅ | Works without internet. Syncs when reconnected. Load-shedding proof. |
| 5 SA Payment Gateways | ✅ | PayFast, Yoco, Ozow, Peach, SnapScan all integrated. |
| White-Label Deployment | ✅ | White-label for your own clients. Brand it as your own. |
Ready to Automate Your Water Sales Billing?
See Vortex in action. Book a live demo with a water sales specialist.
Automate Your Water Sales Billing